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29
September
2011

Prime Ministers Office

Vision

To provide leadership and direction for a united, stable, prosperous, and well governed nation.

Mission

To provide strong, accountable and transparent leadership in the government, to set and manage strategic directions, government policy, resource allocation and to uphold the Constitution, the rule of law and good governance

Values

The values underpinning the functions of the Ministry of the Prime Minister includes:

  • Leadership/quality
  • Teamwork/cooperation
  • Goal achievement
  • Communication
  • Customer service/satisfaction/responsiveness
  • Integrity/honesty
  • Accountability/transparency
  • Equity/equality
  • Recognition of staff achievements
  • Punctuality
  • Consultation
  • Respect
  • Commitment
  • Professionalism
  • Proactiveness

Objectives

The Ministry of the Prime Minister has six major objectives:

1. To provide high level policy, planning and administrative support to the Prime Minister, the Council of Ministers (COM), the Central Agencies Committee (CAC) and the Development Committee of Officials (DCO);

2. Effective monitoring and evaluation of government policies and programs;

3.  Effective alignment of development partners resources with government policy priorities;

4.  To provide quality language services to the Government and to raise awareness of the use of official languages;

5.  To efficiently and professionally administer the Citizenship Act; and

6. To provide strategic policy advice and coordination to constitutional and statutory bodies under the Prime Minister’s portfolio.

Strategies and Performance Measures

The Ministry will adopt the following strategies to achieve its core objectives.

OBJECTIVE ONE: To provide high level policy, planning and administrative support to the Prime Minister, the Council of Ministers (COM), the Central Agencies Committee (CAC) and the Development Committee of Officials (DCO).

Strategies

Performance Indicators

Provide policy advice to the Prime Minister

Provide effective secretariat support to the DCO, COM and CAC

Effective coordination and implementation of government policies

  • Number of decisions made by COM are consistent with current government policy priorities
  • Quality submission to COM
  • Number of PLAS activities implemented each year

Implement efficient and effective management practices

  • Ministry Corporate Plan reviewed and up-dated annually
  • Annual Report submitted to the Minister by end of March each year
  • HRD Plan developed and approved for implementation

 

 

  • Performance Agreements reviewed between Director-General and all Heads of Departments annually
  • Performance assessment conducted.
  • Developed six month work plan for each staff
  • Upgrade staff performance through appropriate professional training and development
  • All vacant positions filled by end of 2010

Acquire, allocate and manage resources adequately.

  • Budgets allocated to Departments on the basis of Ministry costed priority areas
  • Expenditure, commitments and cash flow closely monitored and reported on to Prime Minister at least monthly
  • Effective management of Ministry’s assets

 

OBJECTIVE TWO: Effective monitoring and evaluation of all government polices.

Strategies

Performance Indicators

Develop proper systems and process for policy monitoring and evaluation Evaluate the impacts of government policies

  • M&E framework  in place and implemented
  • Number of evaluations carried out annually
  • Completion of Annual Development Repor
  • Completion of Six Monthly Report

OBJECTIVE THREE: Effective alignment of development partners resources with government policy priorities.

Strategies

Performance Indicators

Maintain closer relationship with development partners

  • Develop joint cooperation strategies with Development Partners
  • Number of high level consultations with Development Partners
  • Number of quarterly meetings with Development Partners
  • Annual Donor high level meeting convened
  • Number of Joint Cooperation agreement negotiated and agreed
OBJECTIVE FOUR:

To provide quality language services to the Government and to raise awareness of the use of official languages.

Strategies

Performance Indicators

  • Provide high quality language services to the Government
  • Promote the use of official languages and provide awareness on language rights
  • Number of  Bills, legal and budget documents translated in time for Parliamentary Sessions
  • Number of Translation requests dealt with in a timely manner
  • Number of school visits and community awareness programs implemented

OBJECTIVE FIVE:   Professionally and efficiently administer the Citizenship Act.

Strategies

Performance Indicators

Amend the Citizenship Act based on the review recommendations

Establish proper mechanisms for the coordination and implementation of Citizenship Act

Adequately resource the Citizenship Secretariat

  • Amendment passed by Parliament
  • At least four meetings convened annually
  • Application process and system reviewed
  • Budget allocation in line with secretariat priority areas

It is acknowledged that the Citizenship Office is an independent statutory body, which for administrative purposes resides in the portfolio of the Prime Minister.  Because the Office has only two staff member currently, for planning purposes it was agreed to include the Office as if it were a Department of the Ministry (foot note).

OBJECTIVE SIX:  To provide strategic policy advice and coordination to constitutional and statutory bodies under the Prime Minister’s portfolio.

Strategies

Performance Indicators

Provide policy direction and coordination to legal agencies under the Prime Minister’s portfolio

Coordinate the implementation of the recommendations of the Ombudsman Act and Leadership Code Review

Assist in the implementation of Parliament Administration Act

Revive the GRT Office

  • Number of legal advice consistent with government policies
  • Number of legal cases effectively managed

 

  • Amendment of the Ombudsman Act passed by Parliament
  • Leadership Tribunal established

 

  • 50 % of the position recruited
  • All GRT Positions filled
  • GRT Board members appointed

Author: Administrator