Prime Ministers Office

Vision

To provide leadership and direction for a united, stable, prosperous, and well governed nation.

Mission

To provide strong, accountable and transparent leadership in the government, to set and manage strategic directions, government policy, resource allocation and to uphold the Constitution, the rule of law and good governance

Values

The values underpinning the functions of the Ministry of the Prime Minister includes:

Leadership/quality
Teamwork/cooperation
Goal achievement
Communication
Customer service/satisfaction/responsiveness
Integrity/honesty
Accountability/transparency
Equity/equality
Recognition of staff achievements
Punctuality
Consultation
Respect
Commitment
Professionalism
Proactiveness

Objectives

The Ministry of the Prime Minister has six major objectives:

1. To provide high level policy, planning and administrative support to the Prime Minister, the Council of Ministers (COM), the Central Agencies Committee (CAC) and the Development Committee of Officials (DCO);

2. Effective monitoring and evaluation of government policies and programs;

3. Effective alignment of development partners resources with government policy priorities;

4. To provide quality language services to the Government and to raise awareness of the use of official languages;

5. To efficiently and professionally administer the Citizenship Act; and

6. To provide strategic policy advice and coordination to constitutional and statutory bodies under the Prime Minister’s portfolio.

Strategies and Performance Measures

The Ministry will adopt the following strategies to achieve its core objectives.

OBJECTIVE ONE: To provide high level policy, planning and administrative support to the Prime Minister, the Council of Ministers (COM), the Central Agencies Committee (CAC) and the Development Committee of Officials (DCO).

Strategies	Performance Indicators
Provide policy advice to the Prime Minister Provide effective secretariat support to the DCO, COM and CAC Effective coordination and implementation of government policies	Number of decisions made by COM are consistent with current government policy priorities Quality submission to COM Number of PLAS activities implemented each year
Implement efficient and effective management practices	Ministry Corporate Plan reviewed and up-dated annually Annual Report submitted to the Minister by end of March each year HRD Plan developed and approved for implementation
	Performance Agreements reviewed between Director-General and all Heads of Departments annually Performance assessment conducted. Developed six month work plan for each staff Upgrade staff performance through appropriate professional training and development All vacant positions filled by end of 2010
Acquire, allocate and manage resources adequately.	Budgets allocated to Departments on the basis of Ministry costed priority areas Expenditure, commitments and cash flow closely monitored and reported on to Prime Minister at least monthly Effective management of Ministry’s assets

OBJECTIVE TWO: Effective monitoring and evaluation of all government polices.

Strategies	Performance Indicators
Develop proper systems and process for policy monitoring and evaluation Evaluate the impacts of government policies	M&E framework in place and implemented Number of evaluations carried out annually Completion of Annual Development Repor Completion of Six Monthly Report

OBJECTIVE THREE: Effective alignment of development partners resources with government policy priorities.

Strategies

Performance Indicators

Maintain closer relationship with development partners

Develop joint cooperation strategies with Development Partners

Number of high level consultations with Development Partners
Number of quarterly meetings with Development Partners
Annual Donor high level meeting convened
Number of Joint Cooperation agreement negotiated and agreed

OBJECTIVE FOUR:

To provide quality language services to the Government and to raise awareness of the use of official languages.

Strategies	Performance Indicators
Provide high quality language services to the Government Promote the use of official languages and provide awareness on language rights	Number of Bills, legal and budget documents translated in time for Parliamentary Sessions Number of Translation requests dealt with in a timely manner Number of school visits and community awareness programs implemented

OBJECTIVE FIVE: Professionally and efficiently administer the Citizenship Act.

Strategies

Performance Indicators

Amend the Citizenship Act based on the review recommendations

Establish proper mechanisms for the coordination and implementation of Citizenship Act

Adequately resource the Citizenship Secretariat

Amendment passed by Parliament
At least four meetings convened annually
Application process and system reviewed
Budget allocation in line with secretariat priority areas

It is acknowledged that the Citizenship Office is an independent statutory body, which for administrative purposes resides in the portfolio of the Prime Minister. Because the Office has only two staff member currently, for planning purposes it was agreed to include the Office as if it were a Department of the Ministry (foot note).

OBJECTIVE SIX: To provide strategic policy advice and coordination to constitutional and statutory bodies under the Prime Minister’s portfolio.

Strategies

Performance Indicators

Provide policy direction and coordination to legal agencies under the Prime Minister’s portfolio

Coordinate the implementation of the recommendations of the Ombudsman Act and Leadership Code Review

Assist in the implementation of Parliament Administration Act

Revive the GRT Office

Number of legal advice consistent with government policies
Number of legal cases effectively managed

Amendment of the Ombudsman Act passed by Parliament
Leadership Tribunal established

50 % of the position recruited

All GRT Positions filled
GRT Board members appointed

Author: Administrator